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V Cradle Scanner and Maintenance Plan - Package #1

General Information

Document Type:PRESOL
Posted Date:Aug 29, 2018
Category: Photographic Equipment
Set Aside:N/A

Contracting Office Address

Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States


Evaluation Criteria Invoice and Payment Provisions Far 52.212.5 Far 52.212.4 VPat 2.2508 Addendum to Terms and Conditions Specification Document Combined Synopsis This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This solicitation document and incorporated provisions and clauses are those in effect through August 22, 2018 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2005-100. This acquisition is a NOT a small business set-aside. The NAICS code is 333316, Photographic and Photocopying Equipment Manufacturing which has a small business size standard of 1,000 Employees. This announcement constitutes the formal Request for Quote (RFQ) and NO additional written solicitation will be issued. It is the intent of the National Library of Medicine (NLM) to expand its on-site digitization operation to accomplish this, a V-cradle scanner with glass platens is required that will accommodate average-sized bound and unbound historical print materials without subjecting them to increased risks of damage and fit into limited available lab space. Note the V-glass platen should be made with abrasion-resistant, anti-reflective, anti-glare, shatter-resistant glass (e.g., "museum quality" glass comparable to the type of glass available from Tru-Vue: Https://tru-vue.com/products/#museums (Brand Name or Equal See Clause FAR 52.211-6 Brand Name or Equal). The scanner will be used on a daily basis to meet production goals and must include a maintenance plan that addresses device calibration and glass platen lifespan and replacement. The scanner must be ergonomically "user-friendly." The scanner must meet the Federal Agencies Digital Guidelines Initiative (FADGI) Level 3 performance benchmarks as verified with Golden Thread device calibration targets and software. The device must be readily configurable with the CCS docWorks software the Library uses for post-scan processing in a secure, networked environment. Please see attached Specifications (Attachment 1) for greater detail. The resultant purchase order will be firm fixed price. The Agency anticipates one purchase order will be issued as the result of this notice. This requirement will include the purchase of the new V-cradle scanner which should be delivered in November or December of 2019 and the associated maintenance/service plan which shall have a one-year base starting on the date of installation completion with four successive one-year option periods. Vendor shall furnish services, qualified personnel, material, equipment and/or facilities as needed to perform the work as stated on Specifications Document (Attachment 1). All V-cradle scanners must meet the requirements detailed in the attached specifications document and evaluations of proposals submitted will be based upon the attached criteria (Attachment 6). The offeror must complete the table below and specify the unit price quoted for each item listed. Supplies/Service Qty Unit Price V Cradle Scanner 1 ea Maintenance Base Year 1 Yr Maintenance Option Yr 1 1 Yr Maintenance Option Yr 2 1 Yr Maintenance Option Yr 3 1 Yr Maintenance Option Yr 4 1 Yr Firms interested in responding to this notice must be able to provide the professional services required by NLM. The offeror shall include all information necessary to document and/or support the qualification criteria in one clearly marked section of its proposal. All responses from responsible sources will be considered. The National Library of Medicine (NLM) requires proposals to be submitted via eCPS.: 1) Electronic copy via the NLM electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov/NLM.. All submissions must be submitted by 05:00 PM Eastern Time on September 13, 2018. For directions on using eCPS, go to https://ecps.nih.gov/Secure/Main/HowTo and click on "How to Submit." NOTE: To submit your electronic proposal using eCPS, all offerors must have a valid NIH External Directory Account, which provides authentication and serves as a vehicle for secure transmission of documents and communication with the NLM. The NIH External Directory Account registration process may take up to 24 hours to become active. Submission of proposals by facsimile or e-mail is not accepted. Inquiries regarding this procurement may be made via email to Linda Smith, Contract Specialist Linda.smith2@nih.gov no later than September 6, 2018 at 12:00 P.M. EST. Please include Solicitation No. NIHLM201800089LES in the subject line. Vendors shall furnish services, qualified personnel, material, equipment and/or facilities as needed to perform the work as stated In the Specifications Document (Attachment 1). The Specifications Document (Attachment 1) and Evaluation Criteria (Attachment 6) of this requirement are included in the Attachments Section of this solicitation. Vendors must also complete the VPAT 2.2508 (Attachment 3) which lists the accessibility conformance of the proposed equipment. The attached Addendum to Terms and Conditions (Attachment 2), Contract Terms and Conditions (FAR Clauses 52.212-4 and 52.212-5) (Attachment 4) and Invoice and Payment Provisions (Attachment 5) shall be made a part of any purchase order awarded as a result of this RFQ. A final determination of the best value to the government will be performed by taking into consideration the results of the technical evaluation, price reasonableness and adequate resources to respond to the Governments needs. The major evaluation factors for this include technical factors and cost/price factors. Although technical factors are of paramount consideration in the award, cost/price is also important to the overall award decision. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The Government reserves the right to make an award to the best value of the Government and may perform a tradeoff based on technical merit, price and other factors considered. The NLM reserves the right to make a single award, multiple awards, or no award at all as a result of this RFQ. In addition, the RFQ may be amended or cancelled as necessary to meet NLMs requirement. Solicitation Provisions Incorporated by Reference [FAR 52.252-1, February 1998] This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contract Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal. In lieu of submitting the full text provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.acquisition.gov. Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR). The following clauses and provisions shall apply to this acquisition and may be obtained from the web site: FAR 52.212-1, Instructions to Offerors-Commercial Items (April 2014), FAR 52.212-2, Evaluation-Commercial Items (October 2014). Please see the Addendum to Terms and Conditions for all clauses. Attachments 1. Specifications Document 2. Addendum to Terms and Conditions 3. VPat 2.2508 4. Far Clauses 52.212-4 and 52.212-5 5. Invoice and Payment Provisions 6. Evaluation Criteria

Original Point of Contact

POC Linda E Smith, Phone: 301-827-6426

Place of Performance

NIH - NLM, 8600 Rockville Pike, Bldg 38, Bethesda, Maryland, 20894, United States
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