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BYR Hotel/Conference Venue - Statement of Work

General Information

Document Type:PRESOL
Posted Date:Oct 02, 2018
Category: Household and Commercial Furnishings and Appliances
Set Aside:N/A

Contracting Office Address

Department of the Army, National Guard Bureau, USPFO for Wisconsin, 1 Williams Street, Camp Douglas, Wisconsin, 54618-5002


Statement of Work This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W912J2-19-R-0001. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618. This requirement is unrestricted with an applicable NAICS Code of 721110. Hotels (Except Casino Hotels) and Motels. The Wisconsin Army National Guard (WIARNG) requirement is for a Badger Yellow Ribbon event on October 19th-21st and will need large conference space to include hotel rooms, meals, and audio visual equipment. Per the attached Statement of Work, Location must be within the state of WI and within 100 miles of Appleton WI 54914. Group one will arrive on the 19th of October 2018 at 2:00PM CST and depart on October 20th @ 5:00 PM CST Group two will be 20-21 October 2018. Group two will arrive at 5:00PM CST on the 20th of October and Depart at 6:00 PM CST on the 21st of October. This acquisition is utilizing procedures in FAR part 13, Simplified Acquisition Procedures. The Government intends to award a Firm-Fixed Price Contract to the firm that provides the Lowest Price, Technically Acceptable quoter without discussions. Therefore, offerors should submit their best offer up front. Do not assume you will be able to revise your offer. The WIARNG requires the following Items: CLIN 0001 Yellow Ribbon Venue (See section 1-C of attached SOW) 1. 1 - General Session 2. 2- Breakout Rooms 3. 1 - Child and Youth Room 4. 1 - Nanny Area 5. 1- Registration 6. 1- Privacy Room - see the attached statement of work to ensure you have adequate space and resources to accommodate the event. CLIN 0002 Audio Visual Equipment (Both Groups) A/V Requirements i. 2 A/V Carts with power strip cords and cords taped or covered ii. 2 large projections screens for audience of 300 iii. 1 (3-4 ft) round or square table in the front of the room for laptop iv. In house sound system with wireless handheld mic, lavalier mic, with sound cord for laptop sound. CLIN 0003 Catered Meals (Buffet Style) Food and Beverage Requirements: i. Government lunch served buffet style - can be in gen session room 1. 2 set of buffet areas to make 4 buffet lines with each serving: a. 2 meat proteins. 1 vegetarian protein, 1 starch, 1 vegetable, dessert, milk, iced tea and coffee. CLIN 0004 (Lodging) Group 1: 150 sleeping rooms Check in 19OCT-Check out 20OCT 5 staff rooms (will be paid by the individual occupant, not the government.) Group 2: 150 sleeping rooms Check in 20OCT-Check out 21OCT 5 staff rooms (will be paid by the individual occupant, not the government.) Please ensure you read the entire Statement of Work for further detail of this requirement The following clauses are included for the purposes of this combined synopsis/solicitation and most current versions will be incorporated into any resulting order: 52.203-19- Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements 52.204-7- System for Award Management 52.212-1- Instructions to Offerors 52.212-4 - Contract Terms and Conditions-Commercial Items; 52.222-21 - Prohibition of Segregated Facilities 52.222-26 - Equal Opportunity 52.222-50 - Combating Trafficking in Persons 52.223-18 - Encouraging Contractor Policy to Ban Text Messaging While Driving 52.225-13 - Restrictions on Certain Foreign Purchases 52.232-33 - Payment by Electronic Funds Transfer-System for Award Management 52.232-36- Equal Opportunity for Workers with Disabilities 52.232-39 - Unenforceability of Unauthorized Obligations 52.233-3 - Protest After Award 52.233-4 - Applicable Law for Breach of Contract Claim 52.252-2 - Clauses Incorporated by Reference, http://farsite.hill.af.mil 52.252-6 - Authorized Deviations in Clauses 52.222-3 - Convict Labor 52.222-19 - Child Labor - Cooperation with Authorities and Remedies 52.209-6 - Protecting the Governments Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.204-10- Reporting Executive Compensation and First-Tier Subcontract Awards 252.203-7000- Requirements relating to compensation to Former DoD Officials 252.203-7002- Requirement to inform employees of Whistleblower rights 252.204-7015- Notice of Authorized Disclosure if Information for Litigation Support 252.211-7003- Item Unique Identification and Valuation. 252.211-7008- Use of Assigned Serial Number 252.225-7048- Export-Controlled Items 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 - Wide Area Workflow Payment Instructions 252.232-7010 - Levies on Contract Payments 252.244-7000-Subcontracts for Commercial Items All vendors must have an active registration in https://www.sam.gov/portal/SAM/#1#1 To be eligible for award. Submittal Requirements: Submit the following in order to be considered for award. 1. Pricing of CLINS 0001 through 0004. 2. Representations and Certifications (52.212-3 Alt 1). 3. Conference Space layout and room dimensions. 4. Active SAM Registration (please submit vendor cage code) Submit offers in response to this synopsis/solicitation to curtis.p.clements.mil@mail.mil. Offers received after 3:00 PM CST on October 9th may not be considered unless determined to be in the best interest of the government. No telephonic inquires will be accepted. Email any questions to curtis.p.clements.mil@mail.mil by October 5th 2018 12:00PM CST. All questions will be answered and uploaded to fbo.gov by October 5th 3:30 PM CST. It is the vendors responsibility to check www.fbo.gov for any updates or changes. Contracting Office Address: USPFO for Wisconsin, 1 Williams St. Camp Douglas, WI 54618 Point of Contact(s): SFC Curtis Clements curtis.p.clements.mil@mail.mil

Original Point of Contact

POC Curtis.P.Clements,

Place of Performance

Link: FBO.gov Permalink
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