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Program Advisor - Solicitation - SF-171

General Information

Document Type:PRESOL
Posted Date:Oct 22, 2018
Category: Miscellaneous
Set Aside:N/A

Contracting Office Address

Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States


SF-171 Continuation Sheet SF-171 Solicitation You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Program Advisor Washington, DC Issuance Date: 10/22/2018 Closing Date: 11/05/2018 SOLICITATION NUMBER: PSC-19-007-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award. HOW TO APPLY Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application. Proposals must include the following and not exceed twenty (20) pages: 1)Form SF 171 (Completed and signed) 2)Resume 3)Three letters of recommendation OR three references to include contact information Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. *** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED VETERANS PREFERENCE Veterans preference is not applicable to this position therefore do not submit DD-214. ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. Submit proposal via e-mail to the attention of: INL/Dominique Chittum E-mail: ChittumDA@state.gov Direct questions regarding this solicitation to: INL/Dominique Chittum E-mail: ChittumDA@state.gov INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal. 1.SOLICITATION NUMBER: PSC-19-007-INL 2.ISSUANCE DATE: 10/22/2018 3.CLOSING DATE: 11/05/2018 4.TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST 5.POSITION TITLE: INL Program Advisor 6.MARKET VALUE: $96,970 - $126,062 (GS-13 Equivalent) 7.PERIOD OF PERFORMANCE: One year from date of award, with four optional years 8.PLACE OF PERFORMANCE: Washington, DC 9.JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR: The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the U.S. Department of State (DOS). As foreign assistance funds have grown, INL has had to dramatically expand its oversight capabilities and staff to properly administer these foreign assistance programs in the areas of counternarcotics, rule of law, mentoring, equipment, and infrastructure improvements. To date, these programs have built useful relationships and positive results across each country. Relationship The Program Advisor will be based in Washington, DC. A key function of the Program Advisor will be to serve as the Contracting Officers Representative (COR) on various support contracts necessary to the International Law Enforcement Academy Program (ILEA) mission. The COR carries out those duties on behalf of the Contracting Officer (CO), but reports to the INL ILEA Team Leader in Washington D.C. The Program Advisor will coordinate with various posts, agencies, and the INL Resources Management office to manage and reconcile lines of funding. The Program Advisor will also undertake a range of duties and responsibilities, further detailed below, to support implementation of the ILEA program generally, with regard to one or several ILEAs. The incumbents actions, decisions and recommendations are reviewed on the basis of demonstrated professional judgment, results achieved and conformance with appropriate laws and regulations. General Requirements: •Participate in strategic discussions with ILEA Team Leader to assess program performance and to plan future program activities. •Coordinate all contractor services to ensure seamless support for course delivery at the ILEA. •Coordinate with facilities to ensure uninterrupted support on contracted activities, through timely execution of contract options or solicitations. •Identify any gaps in support of program requirements and make recommendations on solutions. •Work closely with ILEA Team Leader to analyze program needs for contractor support, as well as to define, draft, and document scopes of work, plans, schedules, site-specific considerations, work requirements, milestones, and operational activities for a variety of support contracts. Advise program managers in developing clear, accurate, and detailed contractual requirements. •Represent INL interests and priorities when coordinating contract administration efforts among multiple federal agencies and organizations both internal and external to DOS that are involved with, supported, or affected by INL contracts. Facilitate the flow of accurate and timely information among stakeholders, including organizing, hosting, and documenting project meetings. •Coordinate with program/project officers and designated contractor representatives on all technical matters that arise in the administration of the assigned contracts and task orders. Provide clarifications with regard to contract technical requirements, including inspection, testing, and acceptance procedures. •Monitor contractors progress and performance to assure compliance with all contract terms and conditions. Provide input to program/project officers to ensure that rigorous surveillance of contractor activities is being exercised, in coordination with the ILEA Team Lead. Review, evaluate, and document contractor performance in relation to contract requirements, including conducting progress reviews and providing appropriate approvals. Prepare progress reports in conjunction with contract milestones and update plans and schedules as needed. Ensure that the results of all projects administered by INL support the achievement of the bureaus goals and objectives. •When required, secure/recommend approval, for deviations from approved budgets, plans, schedules, scopes of work, and document the changes accordingly. Identify areas for program cost savings and makes appropriate recommendations. •Review and approve contractor invoices for assigned contracts and task orders. Conduct analyses of spending trends in order to ensure compliance with spending plans and to anticipate potential funding issues. Initiate action to promptly resolve funding issues. •Approve contractor procurement requests within the authority delegated by the CO. Serve as property administrator for the assigned contracts. •Identify and recommend solutions or corrective action to resolve any problems that interfere with contract progress and with the completion of projects according to contract requirements. In those cases where problems cannot be resolved within the incumbents scope of authority, make recommendations to INL management and the CO/COR on appropriate corrective actions and implements those actions upon approval. •Develop, implement and ensure compliance with contract administration processes, including invoice submission/review, payment authorization, verification of receiving reports, quality assurance/surveillance, deliverables receipt and acceptance, project file and COR contract document maintenance. •Oversee the development and implementation of a series of contractor reports that ensure a regular flow of management information regarding contract activities among all concerned parties, including contractors, program offices/officers, and INLs senior management team. Serve as a technical advisor to INL on contract terms and conditions and performance requirements. Provide assessments of contractor progress as requested. •Provide non-COR-related program management and implementation support on one or more ILEA facilities or other aspects of the ILEA program, as further detailed below. •Travel at least twice during a calendar year, domestic or international. Ethical Requirements: •In performance of this contract, the contractor shall be subject to the ethics rules applicable to Department of State employees under 5 CFR Part 2635 (Standards of ethical conduct for employees of the Executive Branch), 2 FAM 700 (Ethics), and 3 FAM 8610 (Domestic Staff Employment) and 4170 (Official Clearance of Speaking, Writing and Teaching). Contractor shall also be subject to five CFR Part 2637 (regulations concerning post-employment conflicts of interest). •Conditions for Contracting Prior to Receipt of Ethics Clearance: The Contractor may commence work prior to the completion of the ethics clearance. The Contractor shall not perform Contracting Officer Representative functions until clearance received. Further, if Contractor does not obtain ethics clearance within 30 days of commencing work, this contract may be terminated in accordance with paragraph (a) (2) of General Provision 16 of this contract. Duties and Responsibilities: Position duties and responsibilities shall include the following: 1.Coordinate with the Contractor on all technical matters which may arise in the administration of this contract. 2.Give technical clarification as to the meaning of the specifications, including inspection, testing, and acceptance procedures. 3.Monitor and inspect the Contractors technical progress and performance and the expenditures of resources to assure compliance with the contract terms and conditions. 4.Inspect and accept deliverables (supplies, services, and/or reports) on behalf of the Government. 5.Verify satisfactory delivery of contract items and prepare receiving reports and/or approve invoices for payment. 6.Verify efficient and satisfactory performance of work by the Contractor. 7.Authorize payments. 8.Notify the Contracting Officer and Contractor in writing of any deficiencies in workmanship or materials immediately, and monitor response and repair items as stipulated in the contract. 9.Notify the CO in writing, of any performance or schedule failure by the Contractor. 10.Verify contractor receiving, inspection, and acceptance reports. 11.Maintain constant cognizance with respect to technical compliance with contract terms on the part of the Contractor. 12.Resolve technical issues arising under the contract which fall within the scope of the CORs authority, and refer to the CO any issues which cannot be resolved without additional cost or time. 13.Inform the CO and the Program Office in writing of any needed changes in the Scope of Work or specifications. 14.Ensure the Government meets its contractual obligations to the Contractor, e.g., providing Government furnished equipment and services and timely Government review and approval of documents if such reviews are required by the contract. 15.Know and understand the terms and provisions of the contract. 16.Know the scope and limitations of COR authority. 17.Protect privileged and sensitive procurement information. 18.Routinely visit the Contractors workplace to check on the work of the contractor to ensure contract compliance. 19.Serve as the designated property administrator for the contract. 20.Serve as the primary liaison between the Contractor and the CO. 21.Ensure consistency among multiple GTMs under a single contract when providing guidance to the Contractor and evaluating the Contractors performance. 22.Perform all acceptance tests required by the contract. 23.Establish and maintain adequate COR files. 24.Prepare statements of satisfactory performance or deviations, shortages or deficiencies. 25. Monitor the Contractors use of key personnel and notify the CO of any changes in key personnel proposed by the contractor. 26.Review and approve the Contractors vouchers or invoices. 27.Coordinate with U.S. embassies to liquidate program funding for ILEA participant travel. 28.Draft and disseminate course invitation cables in coordination with ILEA program officers for one or more ILEA. 29.Submit, track, and monitor procurement actions involving ILEA Team, in coordination with ILEA program officers, INL/RM, and the Office of Acquisitions Management (AQM); 30.Undertake processes related to procurement actions involving the ILEA Team. 31.Provide assistance to ILEA program officers and ILEA financial officers at all six facilities on all aspects of financial planning, analysis, financial and narrative datacalls, spend plans, execution, and close out, including follow-up with U.S. embassies to liquidate ILEA participant travel expenditures. 32.Provide assistance in the planning and preparation for meetings. 33.Provide assistance in the compilation and drafting of a wide range of program-related materials 34.Provide assistance to the INL ILEA team in a wide range of administrative operations of the ILEA program, among others the specific actions elaborated above. Minimum Qualifications 1.U.S. citizenship with the ability to obtain and maintain Department of State Secret security, Medical (if applicable) and Ethics clearances. 2.A Bachelors Degree from an accredited institution, and five (5) years of professional work experience, of which three (3) years should be directly related to performing functions in program management and/or contractor oversight for INL or similar programs. 3.Have or be in the process of renewing Federal Acquisition Certification - Contracting Officers Representative (FAC-COR) Level II Certification, with three (3) years of experience in overseeing contracts related to INL programs. 4.Comprehensive understanding and demonstrated experience in contract execution, including drafting Requests for Information, Requests for Proposals, Independent Government Cost Estimates, and evaluating responses related to INL police programs. 5.Demonstrated experience in contract management, including the drafting and modification of Statements of Work, contract modifications, verifying expenditures and exercising contract options for INL police programs. 6.Demonstrated working knowledge of law enforcement principles and concepts, and/or foreign assistance objectives and procedures. 7.Demonstrated knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. 8.Demonstrated knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 9.Demonstrated superior writing and communication skills. 10.Demonstrated ability to engage with senior government and industry officials. Complexity The programs implemented by INL are generally highly complex multi-year development and capacity-building programs. The programs often require the ability to resolve critical problems and achieve difficult goals that may impact on other programs. Programs are also characterized by large obligations of USG funds, a potentially high-risk security environment, a geographically broad operating platform, demanding program schedules, frequently-changing requirements, politically sensitive outcomes, multiple interagency and international actors, multiple contractor and sub-contractor relationships, and intense audit/oversight scrutiny. Detailed plans, goals, objectives and evaluation criteria are required for the long-range implementation and administration of the programs. Decisions concerning planning and organizing the programs are complicated by the intricacy of the contracts and the need to deal with multilayered concepts. Problems can arise that require intuition - the ability to tell when something is wrong or is likely to go wrong; inductive reasoning - the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events); and deductive reasoning - the ability to apply general rules to specific problems to produce answers that make sense. Evaluation Factors: FACTOR 1:Program Management(25 points) Demonstrated experience in providing contractor oversight on high dollar contracts, ensuring contractor requirements are being fulfilled per the Statement of Work and other deliverables; evaluating and documenting contractor performance, especially through a well-developed Quality Assurance Surveillance Plan (QASP). FACTOR 2:Federal Acquisition(25 points) Demonstrated comprehensive understanding of contract administration principles, policies, regulations and procedures, including U.S. Federal Acquisition Regulations (FAR). FACTOR 3:Department of State(25 points) Demonstrated knowledge of government programs and experience working on international programs or projects. FACTOR 4:Past Performance (25 points) Past performance evaluation of applicants ability to perform under a contract. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources. The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicants writing, presentation, and communication skills. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection. COMPENSATION (BASE PAY) For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS - IF APPLICABLE •Employees FICA/Medicare Contribution •Contribution toward Health and Life Insurance •Pay Comparability Adjustment •Annual Increase •Eligibility for Workers Compensation •Annual, Sick and Home Leave •401K Plan •MEDVAC (provided by DOS Med) ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE •Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post •Housing Allowance •Post Allowance •Supplemental Post Allowance •Maintenance Allowance (SMA) •Education Allowance •Educational Travel (full-time United States based secondary) •Post Hardship Differential •Danger Pay •Shipment of HHE, UAB, POV and Consumables

Original Point of Contact

POC Dominique A. Chittum,

Place of Performance

Washington, District of Columbia, United States
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