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Lease of conference room space and equipment

General Information

Document Type:SRCSGT
Posted Date:Oct 31, 2018
Category: Lease or Rental of Facilities
Set Aside:N/A

Contracting Office Address

Department of the Army, U.S. Army Medical Command, MEDCOM, North Atlantic Regional Contracting Office, 8901 Rockville Pike, Bldg 54, Bethesda, Maryland, 20889, United States

Description

The Regional Health Contracting Office - Atlantic, (RHCO-A) Womack Army Medical Center intends to solicit, negotiate and award a Firm, Fixed Priced contract for: conference room space and equipment within 10 miles of Fort Bragg to host various conferences and training sessions for Womack Army Medical Center (WAMC) Fort Bragg, North Carolina 28310. This notice is a Sources Sought for conference room space and equipment as listed below in the Performance Work Statement (PWS) for Womack Army Medical Center (WAMC), Fort Bragg, NC 28310 as needed. The period of performance is a Base Year (November 19, 2018 through September 30, 2019 and 4 one year options (October 1, 2019 through September 30, 2023). This notice is not a request for competitive proposals; however, if you have information regarding your companys ability to perform this requirement in full as outlined below you may send it to Ms. Mary Mitchell- Martin @ mary.a.mitchellmartin.civ@mail.mil No telephonic requests will be returned. All responses will be received no later than 14 October 2018, 0800 am EST. The size standard $27,500,000.00 and the NAICS code of 531120. PERFORMANCE WORK STATEMENT (PWS) CONFERENCE ROOM AND EQUIPMENT 1. Description of services. Contractor shall provide conference room space and equipment within 10 miles of Fort Bragg to host various conferences and training sessions for Womack Army Medical Center (WAMC) Fort Bragg, North Carolina 28310. Time of performance begins approximately 08:00 and event ends at 05:00. Guest access to the property would be approximately 07:00. Occasionally an additional event hour may be required. Contractor shall be provided in accordance with this Performance Work Statement (PWS). The period of performance is a Base Year (November 19, 2018 through September 30, 2019 and 4 one year options (October 1, 2019 through September 30, 2023). 1.1 Contractor shall furnish all tables, chairs, table cloths, skirts to accommodate 120 people; podium, 1 stage section and microphones, projectors, screens, sound system, and check-in table with skirts and 2 chairs. Contract shall provide a price list of all items available for use in the conference room and price of each. Price list will be incorporated into the contract since there may be a change in training requirements. Any changes in room set up shall be coordinated in advance with the Contractor and Contracting Officers Representative (COR). All services will be performed by a technically qualified person to set up projector and other electrical equipment. 1.2 Contractor shall respond to telephonic calls within for (2) hours via telephone to verify existing faults. 1.3 Contractor shall provide approximately 19 8-man rounds, 1-8 man rec for check in tables with 2 chairs and skirt, burgundy tablecloth and 1 audio box for laptop. 1.4 Contractor will furnish all needed labor, materials, tools, equipment and supplies. 1.5 This requirement is subject to inspection and verification by a Government representative. 2. General Information. 2.1. Contract hours for services and repairs will be between 8:00am and 5:00pm EST, Monday through Friday, excluding federal holidays as listed below. New Years Day 1 January Martin Luther King Jr.s Birthday Third Monday in January George Washingtons Birthday Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which a contract employee is scheduled to work is closed due to the holiday and employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner. 2.2. Contractor shall provide a copy of Service prior to departure. Contractor will provide a detailed, itemized service report of all services performed to the designated Point of Contract (POC). Attn: Acquisition Management Specialist, Logistics Division, Womack Army Medical Center (WAMC), Fort Bragg, North Carolina 28310. If the Contractor is unable to provide the report at this time, the report will be faxed within 24 hours to (910) 907-6659. 2.3. Only the Contracting Officer has the authority to approve changes to this contract that would result in an increase or decrease of the awarded price. 3. Contractor Manpower Report (CMR). The Office of the Assistance Secretary of the Army (Manpower & Reserve Affairs) Operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information the format using the following web address: <https://contractormanpower.army.pentagon.mil>. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As a part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML Data transfer to the database server of fill in the fields on the web site. The XML direct transfer is a format for transferring files from a contractors systems to the secure website without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. The contractor will: Report the required information to the CMR System at https://contractormanpower.amry.pentagon.mil.

Original Point of Contact

POC Mary A. Mitchell-Martin,

Place of Performance

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