Mobile Application for use in Veterans Affairs Medical Center, Polytrauma System of Care Headache Center of Excellence.
Contracting Office Address
Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;5342 Dudley Blvd, Bldg 209;McClellan CA 95652-2609
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26119Q0278 Posted Date: 01/22/2019 Original Response Date: 02/06/2019 Current Response Date: 02/06/2019 Product or Service Code: 7030 Set Aside: Small NAICS Code: 511210 Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 24 Jan 2018). This requirement is set-aside for small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 511210 with a small business size standard of $38.5 million average annual receipts. The Department of Veterans Affairs, Veterans Health Administration, VA Palo Alto Healthcare System (VAPAHCS) requires a mobile application, with 2 (two) licensing option years for use in the Palo Alto Veterans Affairs Medical Center, Polytrauma System of Care Headache Center of Excellence. All interested companies shall provide quote for the following: Price-Cost Schedule Products (including software, licenses) Item # Description/Part Number* Qty Price Mobile Application (Delivered within 90 days of Award) 1 Base Year license (Paid after Delivery and Gov. Acceptance of Fully-Functional Platform) 1 SUBTOTAL (Base Year) $ - Mobile Application Software Option Year 1 year license 1 Mobile Application Software Option Year 2 year license 1 TOTAL CONTRACT VALUE (Base + 2 Option Years) $ - Salient Characteristics: Minimum features required in the mobile application and contract are: o Set reminders for any clinical/program tool with a summary score for the clinician to view on a dashboard in real time. Provider should be able to view data remotely on a clinician dashboard without requiring patient to travel to the clinic to share data from their personal mobile device. o Numerical output for the clinical/program survey and headache diary o Monthly report and views on the clinician dashboard o Visualize Fitbit and Strava for sleep, activity and steps on the clinician dashboard in real time o Application to support a group-based format to allow to run a healthy living competition among group members, tracking of points when patients complete healthy behaviors, and users can track the status of the competition during the course of the program, messaging between program participants, and between participants and their circles of support, including friends and family members The contractor will provide licensing software to be able to utilize for patient and clinician use. The contractor will provide technical and customer support as needed. All other pertinent information shall be submitted to the VA POC, upon request. Delivery Requirement Delivery/installation of fully functional mobile application shall be completed no later than 90 days after receipt of order/award of contract. Delivery terms are to be FOB Destination. Delivery shall be to: Palo Alto Veterans Affairs Medical Center, Polytrauma System of Care Headache Center of Excellence 3801 Miranda Ave Palo Alto, CA 94304 The base period mobile application delivery and base period licensing will be payable upon government acceptance of fully functional application platform. The fully-functional, government-accepted platform shall be delivered within 90 days of award. Background The Veterans Administration granted VAPAHCS Polytrauma System of Care a Headache Center of Excellence in FY18. The Headache Center of Excellence (HCoE) provides care to patients with refractory headaches. The program provides an array of services including assessment, diagnosis, treatment and prevention. This contract will meet the organization s needs to enhance the Polytrauma Headache Center of Excellence for delivering quality and innovative care to Veterans and Servicemembers with a history of polytrauma or traumatic brain injury. The program is seeking a mobile application platform for patients to manage and take charge of their own health. The application platform shall allow patients and providers to customize a personalized plan and share health related data in real time. Mobile application will be used as a tool to support management of headaches and to support self-care behaviors. No patient sensitive information will be accessed or shared with contractor. The expected outcomes of utilizing the finished mobile application are: Utilization will allow clinician to monitor and provide timely interventions if there is a change in behaviors and/or symptoms over time to improve patient health outcomes. Utilization will help engage patient in their treatment goals through interactive dashboard. Utilization will allow patients to build a circle of support to help achieve their rehabilitation goals. Improve patient and provider communication. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. The contractor shall perform to the standards established in this contract. Type of Contract: The government will award a Firm Fixed Price contract. Award shall be made to the offeror whose quotation presents the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.217-5 Evaluation of Options (JULY 1990) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008) VAAR 852.246-71 Inspection (JAN 2008) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 55 are considered checked and apply. The following clauses and provisions apply to this acquisition: FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS. 1) Vendors shall provide a quote in two (2) separate volumes: (a) Volume 1: Completed Price-Cost Schedule (found above) accompanied by vendor quote. (b) Volume 2: Technical If a vendor is providing a quote with potential equal products, the vendor is required to submit sufficient supporting documentation IAW VAAR 852.211-73, FAR 52.211-6 and 52.214-21. The supporting documentation shall demonstrate how each potential equal product is equivalent to the items listed with all the required components. The quote must also include an index that identifies the location of the information submitted that meets the corresponding items and components. Vendors who are providing a quote with potential equal products, and fail to provide sufficient supporting documentation, descriptive literature, and an index will not be considered for award. 2) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-2, EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award an order resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The vendor s quote must contain all the required salient characteristics for the designated items. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required salient characteristics for the designated items. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required salient characteristics for the designated items and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the salient characteristics and line item descriptions of the solicitation. 2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. Award will be made on a Lowest-Priced, Technically Acceptable basis. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All quotations shall be emailed to firstname.lastname@example.org. This is an open-market combined synopsis/solicitation for adjustable height tables as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than February 6, 2019, 4:00 pm Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, email@example.com before February 4, 2019, 11:00 a.m. Pacific Time. Point of Contact Angela Xavier, Contract Specialist, Phone: 916-923-4559, firstname.lastname@example.org NOTE: THIS NOTICE MAY HAVE POSTED ON FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (22-JAN-2019). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 27-FEB-2019, BUT REAPPEARED IN THE FTP FEED FOR THIS POSTING DATE. 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